Stop paying GTA salaries for manual Order Entry.
High-velocity order processing for wholesale distributors. Turn customer POs, price agreements, and RMAs into clean data synced to your ERP in seconds. Same-day shipment, guaranteed.
Integrates natively with wholesale ERP systems:
Plus EDI integration for major retailers and marketplace platforms
// THE FINANCIAL IMPACT
Order entry backlog is killing your same-day shipping promise
Your warehouse can pick and ship in under an hour. But your order entry team is buried in manual typing, creating a bottleneck that destroys your service level agreement.
The Order Entry Bottleneck
12 minutes per order averages. Your team processes ~40 orders/day per clerk. Peak season = backlog = missed same-day shipment.
Tiered Pricing Nightmares
Customer-specific agreements, volume breaks, promotional pricing — it's too complex for manual entry. $180+ per error when wrong prices slip through.
SKU Proliferation
Thousands of SKUs, similar codes, manual lookups. One transposed digit = wrong product shipped = return = lost customer.
The 3.2% Error Rate
Human error is inevitable. Misread quantities, wrong ship-to addresses, incorrect pricing. Every error costs money in returns, re-ships, and customer service time.
// ANNUAL COST OF MANUAL ORDER ENTRY
// COMMON ORDER ENTRY ERRORS
Includes re-ship costs, customer service time, and margin impact.
// DOCUMENTS WE PROCESS
Extraction tuned for wholesale distribution workflows
Not generic OCR. Each field is mapped to wholesale ERP requirements. We understand SKU codes, tiered pricing, blanket POs, and customer agreements.
Customer Purchase Orders
PDF/EMAIL/EDI
Customer PO number, Bill-to/Ship-to, SKU codes, Line-item quantities, Unit prices, Requested ship date, Freight terms, Customer reference
Price Agreements & Contracts
PDF/ATTACHMENT
Customer-specific pricing, Tiered volume breaks, Contract expiry dates, Special promotional rates, Minimum order quantities, Blanket PO limits
Ship-To / Bill-To Forms
PDF/FORM
Multiple shipping locations, Default warehouse codes, Delivery instructions, Contact details, Tax exemptions, Certificates of insurance
Return Authorizations (RMA)
PDF/PORTAL
RMA number, Original order reference, Return reason, Credit vs replacement, Restocking fee, Return shipping address, Approval status
Blanket Purchase Orders
Release against contract, balance tracking
Customer Master Updates
New locations, terms, tax exemptions
Credit Applications
Trade references, banking details, limits
// THE VOLTTUS AI CORE
From customer email to warehouse pick ticket in <30 seconds
Watch unstructured POs, price agreements, and RMAs become structured data that flows directly into your ERP workflow
Ingest
Email Gateway monitors customer inboxes. API upload available. EDI parsing for retail partners.
Extract
Volttus AI Core identifies SKUs, quantities, pricing, ship-to addresses, and customer references.
Validate
Match SKUs against master. Apply customer-specific pricing from agreements. Check credit limits and terms.
Sync
Push validated orders directly to your ERP. Trigger pick tickets, inventory allocation, and shipping labels.
// SOVEREIGN DATA INFRASTRUCTURE
Built for Canadian wholesale distributors
Unlike US SaaS solutions that treat Canada as an afterthought, or BPOs that outsource data processing overseas, Volttus is engineered specifically for Ontario's wholesale distribution community — with data residency and compliance built in from day one.
Data Residency Guaranteed
All processing in AWS Canada Central (Montreal). Your customer POs, pricing agreements, and order data never leave the country. PIPEDA compliant.
Canadian Tax & Compliance Native
We understand PST/GST/HST, Quebec tax exemptions, EDP number validation, and Canadian shipping regulations. Built-in compliance for cross-border wholesale.
Local Engineering, Local Support
Direct support from our Hamilton ops center. No overseas ticket queues. Real people who understand wholesale distribution, order processing, and the Ontario market.
INFRASTRUCTURE: CANADA-SOVEREIGN
AWS Region
ca-central-1 (Montreal, QC)
Data Sovereignty
100% Canadian-resident
Compliance Framework
PIPEDA | PST/GST/HST | EDP Validation
Tax Support
QST Exemptions | Zero-Rated | EDP Numbers
Support Location
Hamilton, Ontario (GTA)
✓ No US data centers ✓ No EU processing ✓ No offshore BPO
// COMMON QUESTIONS
Frequently Asked Questions
// READY TO AUTOMATE?
Book a live demo with your actual orders
We'll process your real customer documents live. See the Volttus AI Core extract data from your POs, match pricing against your agreements, validate SKUs, and push clean data to your ERP — not a canned demo. Bring your messiest handwritten orders.
Schedule Demo →Or email us at demo@volttus.ca
VOLTTUSIntelligent Document Processing for Ontario's supply chain. We read your documents and push clean data to your systems.
info@volttus.ca
Hamilton, ON — Serving the GTA
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