// Intelligent Document Processing
We Build & Deploy Automated Data Pipelines for Ontario’s Supply Chain.
A fully managed infrastructure service. We ingest your chaotic documents and inject clean data directly into your ERP. No new software to learn. No dashboards to manage.
99.5%
accuracy
10x
faster
-70%
cost
// The problem
Shipping documents weren't designed for your systems.
Handwritten fields, inconsistent formats, scanned at odd angles — the documents themselves are the bottleneck. Every one that enters your operation costs time and money before anyone even touches a keyboard.
47 min
avg time to process
one document manually
8.2%
error rate on
manual data entry
$200+
avg cost per
correction downstream
3 days
avg delay before
errors are caught
// What goes wrong
// The solution
A pipeline that reads documents like your best operator — at machine speed.
Volttus sits between your inbound documents and your systems. Every document is ingested, classified, extracted, validated, and delivered — without manual intervention.
28 sec
avg time to process
one document
0.5%
error rate with
automated validation
$3.7k
monthly cost vs
$12.4k manual
Real-time
validation and
exception flagging
// System architecture
PIPEDA Compliant
Full compliance with Canada's federal privacy law. Audited and documented.
Data: ca-central-1
All processing on Canadian infrastructure. Your data never crosses the border.
Software Company
Not outsourced labour. Proprietary technology that works 24/7 without breaks.
$ upload invoice.pdf
Initializing...
> Uploading to secure sandbox
> Running OCR normalization
> Extracting entities
> Validating line items
> Generating Excel
> Email sent
Done. Check your inbox.
// Technical Proof of Concept
Don't trust our marketing.
Trust your data.
Upload your most complex document: a scanned invoice, messy BOL, or handwritten PO. We'll extract the data and email you a structured Excel file. No signup required.
// Industries served
Built it for supply chain.
Not generic "document processing." Tailored solutions for logistics, distribution, and manufacturing businesses in Ontario.
Logistics & 3PL
Eliminate the bottleneck at the border.
A missing field on a Commercial Invoice means a cargo hold. A typo in a tariff code triggers a CFIA review. Your customs brokers spend hours retyping documents that should flow directly into CargoWise or Descartes.
// The bottleneck
- › Commercial Invoices arrive via email, portal, fax — no standard format
- › Customs declarations (B3) require 100% accurate tariff classification and valuation
- › Master/House AWBs reference multiple shipments across multiple pages
- › One error means storage fees, missed flights, and angry customers
- › Customs brokers can't bill until data is entered and validated
Integrates with
CargoWise, Descartes, Ace Trucking, Oracle Transportation, MCS
18 min
manual time
4.8%
error rate
$450+
per error
// Documents we process
Commercial Invoices
Multi-currency, country of origin, HS codes
Canada Customs B3 Forms
CBSA declaration, tariff codes, valuation
Master/House AWBs
IATA format, 8-11 digit AWB numbers
Cargo Manifests
Consolidated shipments, piece counts, weight
Delivery Orders (D/O)
Terminal release instructions
// With Volttus
<30 sec
99.5% accuracy
Direct to your system
Wholesale Distribution
Stop paying staff to type orders.
Your customers send orders as PDFs attached to emails. Your team manually keys each line item into your ERP — SKU, quantity, price, shipping address. It's repetitive, error-prone, and scales exactly as poorly as you think it does.
// The bottleneck
- › Customer POs arrive as PDFs — every retailer has a different format
- › SKU codes on the PO don't always match your internal item codes
- › Line-item pricing must be validated against customer agreements
- › Ship-to addresses are often incomplete or ambiguous
- › Order entry backlog creates same-day shipment pressure
Integrates with
NetSuite, SAP, Microsoft Dynamics, Acumatica, Brightpearl
12 min
manual time
3.2%
error rate
$180+
per error
// Documents we process
Customer Purchase Orders
Line items, SKUs, quantities, pricing
Price Agreement Attachments
Customer-specific rate sheets, tiered pricing
Ship-To / Bill-To Forms
New customer setup, address changes
Return Authorizations (RMA)
Credit requests, reason codes, restock instructions
// With Volttus
<30 sec
99.5% accuracy
Direct to your system
Manufacturing
Close the gap between receiving and inventory.
When raw materials arrive at your dock, the clock starts. Your receiving team compares the packing list against the PO, enters discrepancies into your ERP, and generates receipts for accounts payable. One wrong item code and you're chasing phantom inventory for weeks.
// The bottleneck
- › Supplier POs arrive as email attachments — no EDI for smaller vendors
- › Mill Test Reports (MTRs) contain critical certification data that must be preserved
- › Packing lists don't match your internal item codes or units of measure
- › Quantity discrepancies require supplier follow-up and documentation
- › AP can't pay invoices until PO, packing list, and receipt are reconciled
Integrates with
SAP, Oracle ERP, Microsoft Dynamics, Epicor, Infor, QAD
15 min
manual time
5.1%
error rate
$320+
per error
// Documents we process
Supplier Purchase Orders
Line items, quantities, delivery dates
Packing Lists / SLIs
Carton-level detail, weights, dimensions
Mill Test Reports (MTR)
Material certifications, heat numbers, traceability
Receiving Reports / DN
Dock receipts, damage notes, variances
Supplier Invoices
Line-item billing for 3-way match
// With Volttus
<30 sec
99.5% accuracy
Direct to your system
// Capabilities
What the pipeline does.
MULTI_FORMAT
Reads any document format
PDF, SCAN, PHOTO, XLS, EMAIL — if your team handles it, our pipeline ingests it.
input: *.*
VALIDATION
Catches errors before they cost you
Cross-references against your master data. Flags anomalies in real-time.
confidence > 0.99
INTEGRATION
Connects to your existing software
ERP, WMS, TMS — structured data pushed via API or direct DB write.
output: JSON/XML/CSV
SOVEREIGNTY
Your data never leaves Canada
Processed and stored on ca-central-1. PIPEDA compliant by architecture, not afterthought.
region: ca-central-1
CUSTOM_RULES
Custom rules for your business
Every operation is different. We configure extraction logic to match your specific document layouts.
config: per_client
SECURITY
Bank-level security
End-to-end encryption, role-based access, full audit trail. Enterprise-grade from day one.
encryption: AES-256
// The Autonomous Data Pipeline
From chaotic input to actionable data.
An end-to-end managed architecture built for industrial document processing at scale.
Multi-Channel Capture
We monitor your dedicated channels (Email, FTP, API, or Upload Portals). The engine instantly analyzes the document structure to classify it (e.g., distinguishing a Quote from an Invoice) and routes it to the correct workflow.
Context-Aware AI
Our Optical Character Recognition (OCR) and Vision models read documents like a human. We extract complex headers and line-item tables even from scanned, skewed, or handwritten layouts.
Deterministic Rules
Extracted data must pass strict mathematical and business checks. We verify that line items sum to the total, match Vendor Names against your Master Data, and flag duplicates before they proceed.
Confidence Scoring
If a document is damaged or ambiguous (Confidence Score < 98%), the system holds it in a secure queue for a rapid human review, ensuring no error ever reaches your ERP.
Dynamic Delivery
Based on the data and your business rules, the system decides the next step: Push directly to ERP, trigger approval workflows for high-value amounts, or distribute reports to departments.
// REALITY CHECK
Every operation is different. The pipeline above shows a general architecture — your actual workflow will depend on your document types, ERP system, business rules, and volume. We don't sell a one-size-fits-all product. We build and deploy infrastructure specific to your operation.
Book a strategy session → We map your actual process → You get a custom implementation plan
// About
Hamilton, ON.
Industrial roots. Engineering DNA.
Hamilton isn't a tech hub. It's a city that builds things — steel mills, shipping terminals, the infrastructure that keeps an economy running.
That's where Volttus was built. We understand that logistics can't pause for a software demo, and that the companies moving physical goods across Ontario need tools that work without babysitting.
We're not a VC-backed startup chasing the next pivot. We're engineers solving a specific, expensive problem for the companies that keep the GTA's supply chain moving.
Stop paying staff to type data.
Start automating today.
Your competitors are already automating. Every day you wait is another day of manual data entry costs, errors, and delays.
VOLTTUSIntelligent Document Processing for Ontario's supply chain. We read your documents and push clean data to your systems.
info@volttus.ca
Hamilton, ON — Serving the GTA
© 2026 Volttus Inc. All rights reserved.